Paragraph Formats


A paragraph format contains information on indents, spacing, font settings, text color, tabs, numbering and outline. Each paragraph format must have a unique name. In the PC Editor, you assign these formats to a text or a field (see also Entering Text in the PC Editor).


Indents and Spacing

The graphic below illustrates the indents and spacings you can specify for a paragraph:

Paragraph format A1 has been assigned to the first two lines; besides the Line Spacing also a Space After is specified for it. In paragraph format A2, a value for Space Before is specified. Both paragraphs are left-justified (default setting).

You can use the checkboxes in the Text Flow box to control page breaks.

  • Page Protection
    Use this attribute to determine whether or not to display a paragraph completely on one page. Mark it if you want to avoid that a paragraph is split up by a page break. If on the current page (only in the main window) there is not enough space left for the paragraph, the entire paragraph appears on the next page.
  • Next Paragraph on Same Page
    Use this attribute to link the subsequent paragraph to the current paragraph. Mark it if you want to avoid that two successive paragraphs are separated by a page break.

Font Settings

If a paragraph format does not contain any font settings, the system uses the default values from the header data. For an overview of the font attributes, refer to Character Formats.

You can assign a color from a color palette to the paragraph format. Provided that the printer driver and the printer support color printing, the relevant text is printed in color.


For each paragraph format, you can define any number of tabs.

Numbering and Outline

You can create paragraph structures with several levels to allow outlines and numbered paragraphs.

If you want to use a paragraph format as a numbered paragraph format, enter the name of the paragraph in the field Top Outline Paragraph. You can set the following attributes:

  • List
    Choose whether to number the list in Arabic or Roman numbers or in letters (field Character).
  • Left/Right Delimiter
    Enter the character string that you want to be displayed before the actual number in the outline paragraph (for example, parentheses).
  • Output Length
    If you use Arabic numbers for the List, you can enter the length of a paragraph number.
  • Position of the Numerand
    Distance between the paragraph number and the left margin of the form window. This distance is set independently from the current setting of the left paragraph margin or the indent of the first line.
  • Character Format of Numerand
    Enter a format for the paragraph number if you want it to differ from the current paragraph format (for example, if you want to display the number bold or italic or in a different size).
  • Chaining Outline Numbers
    Activate or deactivate outline number chaining. If you activate number chaining, the number of the current paragraph is preceded by the numbers of the superior paragraphs in the hierarchy. If you deactivate number chaining, each paragraph has only its own number.


  1. In change mode of the Smart Style, select the node Paragraph Format and choose Create.
  2. In the Paragraph Format field enter a two-character paragraph key.
  3. Select the desired attributes on the individual tabs.
  4. Choose Activate.