Creating Abbreviations and Full Translations

Use

When you create an abbreviation for a full translation, or when you create a full translation for an abbreviation, you create a monolingual relationship that has the following benefits:

·        The abbreviation is automatically available in the proposal pool in all instances where the full translation is available as a proposal, regardless of the source text, or source language.

·        It is possible to display the full translation for the abbreviation directly in the short text editor.

For a full list of the benefits, see Abbreviation.

This topic deals with the three possible scenarios for creating abbreviations and full translations:

·        Creating an abbreviation when the full translation already exists

·        Creating a full translation for an abbreviated translation that already exists as a system/application standard

·        Creating both a full translation and an abbreviation at the same time

Prerequisites

To create abbreviations and full texts, you need to be in the proposal pool screen.

For information on how to access the proposal pool, see Accessing the Proposal Pool.

When you create a full text for an abbreviation, or vice versa, both must be the same translation. For instance: Quantity and Qty, Bill of Material and BOM, and so on.

You can only create abbreviations for system standards and applications. It is not possible to create abbreviations for exceptions.

Procedure

Creating an Abbreviation for a Full Text

From the...

       1.      Ensure that the text that you want to create as an abbreviation is highlighted at the top of the proposal pool screen.

Ў        If you have branched to the proposal pool from the short text editor, this means you need to enter the text you want to create as an abbreviation in the translation line and save before branching to the proposal pool.

Ў        If you have accessed the proposal pool via transaction SLPP, this means you need to enter the text you want to create as an abbreviation in the text field under Target before you branch to the proposal pool.

Ў        You can however change the text that is highlighted at the top of the screen by choosing the icon  next to the currently highlighted text and entering a new text in the dialog box that appears.

       2.      Locate the system standard or application standard for which you want to create an abbreviation.

       3.      Choose the icon  next to this proposal.

The dialog box Choose Status appears.

       4.      Double-click the quality status that you want to assign to this abbreviation. We suggest that the quality status should not be higher than the full translation.

The system creates the abbreviation with this quality status. You do not need to choose Save. The proposal pool saves the changes automatically.

Creating a Full Translation for an Abbreviation

In this scenario, an abbreviated translation exists in the proposal pool but is not defined as an abbreviation and is not assigned to a full translation.

       1.      Ensure that the text that already exists as an abbreviation is highlighted at the top of the proposal pool screen.

       2.      Choose the icon  next to the abbreviation at the top of the screen.

A dialog box appears, prompting you to enter the text that you want to create as a proposal.

       3.      Enter the text that you want to create as a full translation and chose Enter.

The full translation now appears highlighted at the top of the screen.

       4.      Now choose the appropriate  icon to create the full translation as a proposal.

Ў        If the abbreviation exists at system standard level, choose the  icon under System and next to Standard.

Ў        If the abbreviation exists at application standard level, choose the  icon under the ID for the application in question and next to Standard.

The dialog box Choose Status appears.

       5.      Double-click the quality status that you want to assign to this full translation.

The system creates the full translation with this quality status. You do not need to choose Save. The proposal pool saves the changes automatically. Once your full translation is created as a proposal, your abbreviation now appears highlighted at the top of the screen.

       6.      Choose the icon  next to your full translation, so that you can assign the abbreviation to its full translation.

The dialog box Choose Status appears.

       7.      Double-click the quality status that you want to assign to this abbreviation.

The system creates the abbreviation and assigns it to the full translation. However, the old abbreviated translation remains at system/application standard level.

       8.      Delete the old abbreviated translation by choosing the icon  next to it.

Creating an Abbreviation and a Full Translation at the Same Time

In this procedure, no proposals exist for the source text and you want to create a full translation and assign an abbreviation to it immediately in order to save time in the future.

       1.      Ensure that the text that you want to create as the full translation is highlighted at the top of the proposal pool screen.

       2.      Now choose the appropriate  icon to create the full translation as a proposal.

Ў        To create the full translation as a system standard, choose the  icon under System and next to Standard.

Ў        To create the full translation as an application standard, choose the  icon under the ID for the application in question and next to Standard.

The dialog box Choose Status appears.

       3.      Double-click the quality status that you want to assign to this full translation.

       4.       The system creates the full translation with this quality status. You do not need to choose Save. The proposal pool saves the changes automatically.

       5.       Choose the icon  next to the highlighted full translation at the top of the screen.

A dialog box appears, prompting you to enter the text that you want to create as a proposal.

       6.       Enter the text that you want to create as an abbreviation and chose Enter.

The abbreviation text now appears highlighted at the top of the screen.

       7.      Choose the icon  next to your full translation, so that you can assign the abbreviation to its full translation.

The dialog box Choose Status appears.

       8.      Double-click the quality status that you want to assign to this abbreviation. We suggest that the quality status should not be higher than the full translation.

The system creates the abbreviation and assigns it to the full translation.

See also:

Displaying the Full Text for an Abbreviation

Displaying Full Texts and Abbreviations in SLPP

Editing Abbreviations in SLPP