Archive Files Overview


On the left of the screen the system displays an overview of the archive files in the form of a tree structure. The files are grouped according to archiving object and archiving session. The files themselves are the end nodes of the tree structure.

You can set the fields displayed and also influence the quantity of archive files displayed using a filter function. You can also determine an initial layout (including filter criteria).

For an overview of the screen areas of the AFB see User Interface.


A file is opened by double-clicking on an archive file in the archive file overview, and the first data object of this file appears in the display area for the current data object. In the case of functions that select a data object (relative navigation, find) the system expands the archive file for the current data object in the overview and selects it.

You can show the following fields in the archive files overview using the layout editing:

Fields in the archive files overview




Number of data objects in the relevant archive file. The system automatically totals this number at the archiving sessions level. The total only relates to the files in the overview and not all of the files in the system.

If, for example, you have set the filter so that only archiving sessions from a certain creation data are displayed, then the total at archiving object level contains only the data objects of the files for these sessions, and not for every file of the archiving object.

The AFB obtains the number of objects from archive administration. When certain errors occur you may find that this is different from the actual number of objects in an archive file.


Name of the user who started the archiving. At archiving object level this field remains empty.

Size (MB)

File size in MB, shown to three places of decimals. This number is determined from archiving administration, and may (like the number of data objects) differ from the actual size in certain circumstances.

The file size is totaled at the level of the sessions and archiving objects, using the same mechanism as for the number of data objects.


The texts for the relevant object are displayed depending on the level in the tree structure:


Text Displayed

Archiving Objects

Name of the archiving object

Archiving sessions

Comments for the archiving session that can be entered for some archiving objects when scheduling the write program.

Archive files

Comments on the file that can be changed in archive administration.


Creation date of the archive session or archive file.

At archiving object level this field remains empty.


Creation time of the archive session or archive file.

At archiving object level this field remains empty.


Layout of the Archive Files - Overview

The layout of the archive files-overview contains the selection of the tree structure columns (except the hierarchy column), and also the sequence and width of the columns. In addition you can also save the current filter criteria with the layout.

The layout editing contains the following functions:




Choose a layout already saved, with filter criteria if appropriate, and use on the overview.


Change the current field selection and field sequence.


Save the current layout. You can choose whether you want to save the layout user-specific or cross-user, and whether the system should save the filter conditions with the layout.


Administer the saved layouts. In particular you can delete a layout and select a layout as a default. The effect of the default is that when you next start the AFB, this layout is used automatically, together with any filter conditions.

Filter in the archive files overview

The AFB loads certain data to the main memory for each file that is displayed in the overview. Consequently the time taken to start the transaction and also the memory usage depend very much on how many archive files are being processed. You can use filters to influence this quantity.

To change the current filter criteria, choose Set Filter… You can choose any field as a filter criterion that is displayed in the overview, including the archiving object, session or file key. The system always uses all criteria directly for the selection of the archive files. This means that both the creation date and time only relate to the archive files. The field Name relates only to the comments for the archive file. File size and number of objects relates to the number of archive files, and not to the totals at higher levels.

It is possible to save the filter criteria when you save a layout. When you choose a layout or start a transaction with a predefined layout the system uses the related filter.

For additional information see Speeding up the Start of the AFB.