ArchiveLink

Purpose

ArchiveLink is a service integrated in the SAP Web Application Server for linking archived documents and the application documents entered in the SAP system.

Linking documents according to content guarantees long term easy access to the documents. From the screen of the application document, you can directly display the stored document that is associated with it. You can also use attributes to search for documents. This replaces time consuming processes such as making copies of originals, searching for procedure-related information, etc.

Integration

To use ArchiveLink, you must have installed a storage system. The document to be stored must already be in, or be converted to electronic format. It does not matter how the document is physically stored in the storage system.

Features

The following documents can be stored in a storage system using ArchiveLink:

  • Incoming documents
  • Outgoing documents
  • Print lists
  • Archive files

Incoming and outgoing documents are linked to the corresponding Business Objects. A business object is created in the SAP System whenever an application document is entered. The link is written in an ArchiveLink link table while the system is running.

The business object and stored document must be uniquely identified for the link. The business object identification consists of:

  • Business object ID (abbr.: Object ID)

The stored document identification consists of:

  • Document ID

The diagram below illustrates all the link entry data in the link entry table:

Different sorts of multiple references are possible, for example one stored document can be linked to several business objects, or several stored documents can be linked to one business object.