Budget Returns

Use

You can return any surplus funds that you have.

Features

There are two types of budget return for projects:

  • In The Project
    Returns in the project are made from the bottom-up from a lower-level WBS element to the next one up. You can only return budget that is distributable or available. The system determines the amount of distributable or available budget in the controlling area or object currency, including budget line items that were entered in different currencies.
  • From The Project
    You submit distributable or available budget on a WBS element from the project. The system updates the returns within the project, meaning that the total budget is reduced accordingly.

Budgeting in the object currency with projects whose WBS elements have different object currencies may mean that there are budget line items in currencies that differ from each object currency. For more information, see Budget Transfers.

Each return is translated into the controlling area or object currency using its current exchange rate.

A budget of 1000.00 USD translated into the controlling area currency is returned.

 

Object Currency

Exchange Rate

Controlling Area Currency

Current Budget

Budget is Reduced

2000 EUR

-2200 EUR

1,- $ @ 2 EUR

? Change

1,- $ @ 2.20 EUR

1000,- $

- 1000,- $

Resulting Current Budget

-200 EUR

­ Negative budget

 

0 $

If the exchange rate for the return is higher than it was when the original budget was entered, then the budget has a negative value in the object currency.

 

Object Currency

Exchange Rate

Controlling Area Currency

Current Budget

Budget is Reduced

2000 EUR

-1500 EUR

1,- $ @ 2 EUR

? Change

1,- $ @ 1.50 EUR

1000,- $

- 1000,- $

Resulting Current Budget

500 EUR

 

0 $

If the exchange rate for the return is higher than it was when the original budget was entered, then the budget has a negative value in the object currency.

You cannot return budget in all project statuses. The project or the WBS elements for which budget is to be returned need to have a status that allows the Budget return business transaction.

See also: