Special Fields for the Form

In the form for a request that requires approval, the Processor field is replaced by Person Approving Request.

Budget Receiver

  • Can always be changed by the creator.
  • The object is always entered manually.
  • Possible entries:
    • Request
    • WBS element
    • Network
    • Network activities

In one request, you can only ask for a budget increase for one object.

Budget Object

  • Cannot be changed
  • The system assigns the budget receiver to the budget object
  • Possibilities:
    • WBS element and WBS element number
    • Request and request number

Processor

  • Can always be changed by the creator.
  • Determined by the system from the standard role
  • If no standard role was defined, the budget manager is the processor.

Amount

  • Can always be changed by the creator.

Currency

  • Can be changed if not entered.
  • Currency specification
    • No entry
      The currency of the budget object is chosen


If the controlling area or object currency is the budgeting currency, then you cannot choose another currency for the amount.

    • Entry by creator
  • Budgeting currency = Controlling area currency or object currency
    If the budgeting currency is the controlling area or object currency, an error message is issued if you enter a different currency, and the system inserts the correct currency.
  • Budgeting currency = Freely definable transaction currency
    The entered currency is accepted.

The system determines the budgeting currency from the settings in Customizing.

  • For internal orders, under Accounting ® Controlling ® Internal Orders ® Budgeting and Availability Control ® Maintain Budget Profile.
  • For projects, choose Project System ® Costs ® Budget ® Maintain Budget Profiles.

Person Approving Request

  • Can always be changed by the creator.
  • The person approving the request is determined as follows:
  • The creator specifies the person who approves the request; this entry is preferred to the settings in Customizing.
  • If no entry is made, the system transfers the person approving request from the settings in Customizing.
  • For internal orders, under Accounting ® Controlling ® Internal Orders ® Budgeting and Availability Control ® Maintain Budget Manager.
  • For Projects under Project System ® Structures ® Operative Structures® Project Structure Plan ® Enter Persons Responsible for WBS Elements.
  • If the person responsible for the budget or the project is not defined in Customizing and the creator does not make an entry, the system determines the person who approves the request using the roles defined in scenario Customizing.
    For more information on customizing scenarios, see the Implementation Guide (IMG) under Cross-Application Components ® Internet / Intranet Services ® Internal Service Request O Internal Service Request O Scenario Definition O
    Define Scenarios.

Comments:

You can enter a short reason / description for the budget increase.

See also:

Customizing Settings for the Fields of the Form