Sorting in Ascending or Descending Order

Procedure

To sort one or more columns in a list, proceed as follows:

...

       1.      Select one or more columns.

       2.      Choose  for sorting in ascending order or  for sorting in descending order.

Alternatively:

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       1.      Select one or more columns.

       2.      Select a column header with the right mouse button.

       3.      Choose Sort in Ascending Order or Sort in Descending Order.

Result

If a column is sorted, a small red triangle in the column header indicates the sort order (up arrow for sort in ascending order; down arrow for sort in descending order).

Procedure Without Column Selection

If you have not selected a column, and you choose either of the two above-mentioned icons, the Define Sort Order dialog box appears. In this dialog box, you specify the columns you want the system to sort. Proceed as follows:

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       1.      Select the relevant entries in Available Columns.

       2.      Click , to add the entries to the Sort Criteria.

Alternatively:

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       1.      Select the relevant entries in Available Columns.

       2.      Click on the selected entry/entries again, but this time hold the mouse button down. The cursor appears with a small rectangle.

       3.      Drag the entries to Sort Criteria and drop them there.

To find terms, choose .

In Sort Criteria, you select the relevant radio button under   to sort in ascending or  to sort in descending order to determine how the selected column is to be sorted.

To change the sort order, proceed as follows:

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       1.      Select one or more entries.

       2.      Click on the selected entry/entries again, but this time hold the mouse button down. The cursor appears with a small rectangle.

       3.      Drag the entries to the desired position and drop them there.

The entry is added in front of the line marking.

Alternatively:

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       1.      Select one or more entries.

       2.      To:

?     Move one entry up, choose  

?     Move one entry down, choose  

?     Move an entry to the first position in the sort order, choose  

?     Move an entry to the last position in the sort order, choose .

To remove the entries from the Sort Criteria, choose .

To apply your settings, confirm the dialog box with .

Result

If a column is sorted, a small red triangle in the column header indicates the sort order (up arrow for sort in ascending order; down arrow for sort in descending order).

Deleting Sort

To delete a sort, choose  or  , without selecting a column. The Define Sort Order window appears. Move the relevant column names from the Sort Criteria to the Available Columns (see above).

If you have defined as sort once for the list or if the list is already presorted, you can only delete the sort settings so that the sort remains for one column.

To apply your settings, confirm the dialog box with .

Alternative Procedure in Full-Screen Mode

In addition to the procedures described, in full-screen mode you can execute the sort function from the menus:

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       1.      Select one or more columns.

       2.      Choose Edit  ® Sort in Ascending Order or Edit ® Sort in Descending Order.

To delete the sort, choose Edit  ® Sort in Ascending Order or Edit  ® Sort in Descending Order without selecting a column (see above).