For optimal notification processing in your company, you can active an approval step for each notification type in Customizing, which controls whether a newly created notification can be processed further. If an approval requirement exists for a newly created notification, it initially receives the status Submit for approval and it cannot be processed further at this point. When this status is set, a person or department responsible must explicitly make a decision about the approval requirement. For this purpose, the SAP Business Workflow starts a workflow that automatically informs this person or department that a notification is pending for approval. The following processing options are possible, depending on the decision that is made:
In this case, the notification is released for further processing (this means that the business transaction Give approval is executed, which simultaneously sets the statuses Approval OK and Notification in process in the notification). You can then process the notification in the usual manner (for example, tasks can be created).
In this case, the notification is not released for further processing (this means that the business transaction Refuse approval is executed, which simultaneously sets the statuses Approval refused and Notification completed in the notification).
In this way, the person who created the notification can monitor the current notification status and the decision (in case of an approval requirement) from his or her workplace.
In Customizing for Cross-Application Components under Notification® Notification Creation ® Partner ® Define Partner Determination Procedure (Assign Partner Functions for Notification Type), the Approval required indicator is set for the desired notification type.