Triggering Execution Services

Use

You have planned costs using Easy Cost Planning and want to trigger subsequent processes (purchase requisition, purchase order, reservation, goods issue, internal activity allocation with or without a workflow). To do this, the system utilizes the data you entered when you planned the costs.

This is possible for:

  • Internal orders
  • WBS elements
  • Ad hoc cost estimates to which you have assigned an account assignment object

Integration

The application components triggered for the Execution Service are the application components Purchasing (MM-PUR), Inventory Management (MM-IM), Cost Center Accounting (CO-OM-CCA), Activity-Based Costing (CO-OM-ABC) and SAP Business Workflow.

Prerequisites

The required settings have been made in Customizing under Execution Services.

You have executed cost planning, and the object (internal order or WBS element) exists in the system.

Your role must allow you to display the item view.

Features

The screen is laid out as follows:

Under Execution Services you are offered all of the Execution Services that are possible for the object to be planned. Before you select an Execution Service, it is possible to obtain an overview of all the existing purchase requisitions, purchase orders and so on for the costing items that have been created through the Execution Service. Click on the costing item in the screen area Costing structure, and choose .

The items relevant to the Execution Service are selected and, where applicable, expanded to include additional data. By using you can also display the document overview for the Execution Service and the object in question, enabling you to avoid a double posting.

The Execution Service is posted in the system. Choose in the document overview to display the document posted.

Activities

  1. Call up cost planning for the object or the ad hoc cost estimate in the change mode.
  2. Choose Show Execution Services and select an Execution Service. The system automatically selects those items relevant to the service you selected, for instance for internal activity allocations E (internal activity), P (Process - manual), X (Process costs ABC) and V (variable) items are selected.
  3. Select the costing items for which the Execution Service is to be triggered. You can also change the items, for example by entering a different quantity.
  4. Post the items.

If an employee of the cost center that supplied the internal activity is also to post the internal activity allocation, you can start a workflow. Select Internal activity allocation in order to select the relevant costing items. Select the item(s) and choose .

The screen Change Document: Cost Center XYZ: Create Note appears. In this screen, you can create messages for the workflow processor. Save (even if you have not created a message) and go back to the initial screen.

Result:

The items are now in the processor's workflow inbox. When the processor calls up the task, the screen Easy Cost Planning: Execution Services appears. The processor can then post the internal activity allocation in this screen. By confirming the processing when leaving the screen, the task is deleted from the processor's inbox.

You cannot start a workflow for business process items.

See also:

SAP List Viewer