Staffing Assignments

Technical name: 0PAOS_C01

Use

The InfoCube Staffing Assignments (0PAOS_C01) contains all of the transaction data determined by the source system(s) for staffing assignments. The Staffing Assignments InfoSource (0HR_PA_OS_1) provides the data in the InfoCube.

The InfoCube contains the general key figures Number of Occupied Positions (0POS_OCC), Number of Unoccupied Positions (0POS_FRE), Number of Vacant Unoccupied Positions (0POS_VAC), Occupied Positions FTE (0POSOCFTE), Unoccupied Positions FTE (0POSFRFTE), Vacant Unoccupied Positions FTE (0POSVCFTE), Number of Vacant Occupied Positions (0POS_OCCVAC), Vacant Occupied Positions FTE (0POSOVCFTE), Number of Positions (0POS_COUNT), Positions FTE (0POS_CNTFTE), and Span of Control of a Position (0POS_CTSPAN). Restricted key figures are also provided. As well as these key figures, the InfoCube contains numerous Organizational Management characteristics that can be used for evaluations.

The following time dimensions are available to help you in your evaluations: calendar year (0CALYEAR), calendar year/month (0CALMONTH), calendar year/quarter (0CALQUARTER), calendar month (0CALMONTH2), quarter (0CALQUART1), and last posted month (current calendar year) (0CYMONTH).

For more information on the InfoCube’s technical elements (characteristics, time characteristics, and so on) see the list below.

A number of structures or templates are provided with the InfoCube in the standard system. These structures contain the key figures in combination with certain calculation rules. The templates give you swift and easy access to frequently used evaluation structures (such as Comparison of Previous/Current Year). The results are displayed as either absolute or percentage values.

In the update rules, fields are imported from the master data tables and written into the InfoCube as a characteristic. Therefore, you must ensure that master data is loaded and activated before the InfoSources.

InfoSources

0HR PA OS 1: Staffing Assignment

Characteristics

You can display the available navigation attributes of a characteristic if you position the cursor on the characteristic in question and right click Properties.

InfoObject

Description

0PAYRL_AREA

Payroll Area

0HRWORKCNTR

Work Center

0PAYPCT_CHA

Capacity Utilization Level %

0EMPLSTATUS

Employment Status

0SRVCLEN

Length of Service

0COMP_CODE

Company code

0COUNTY_CDE

County Code

0SALARYGR

Salary Group

0SALARYAR

Salary Area

0SALARYTY

Salary Structure

0SALARYLV

Pay Grade Level

0GENDER

Gender

0CO_MST_AR

Controlling Area of Master Cost Center

0AGE

Age in Years

0COUNTRY_ID

Country Grouping

0COUNTRY

Country

0EMPLOYEE

Employee

0EMPLGROUP

Employee Group

0EMPLSGROUP

Employee Subgroup

0ESGFORCAP

Employee Subgroup Grouping for Collective Agreement Provisions

0NATION

Nationality

0ORGUNIT

Organizational Unit

0PERSON

Person

0PERS_AREA

Personnel Area

0PERS_SAREA

Personnel Subarea

0HRPOSITION

Position

0POS_CHIEF

Position is Chief Position

0POS_LIMIT

Position is temporary

0POSTAL_CD

Postal Code

0REGION

Region

0PERSLANGU

Language

0MAST_CCTR

Master Cost Center

0JOB

Job

0PAYSCALETY

Pay Scale Type

0PAYSCALEAR

Pay Scale Area

0PAYSCALEGR

Pay Scale Group

0PAYSCALELV

Pay Scale Level

The Age in Years characteristic (0AGE) contains an employee’s age at the end of a period. You can define an age hierarchy according to the specific requirements of your enterprise, and then display the age structure of your enterprise, for example. To enable you to perform age-based calculations, the system includes the 0AGE_KYF key figure.

Time Characteristics

The following characteristics act as time dimensions for evaluations:

InfoObject

Description

0CALYEAR

Calendar Year

0CALMONTH

Calendar Year/Month

0CALQUARTER

Calendar Year/Quarter

0CALMONTH2

Calendar Month

0CALQUART1

Calendar Quarter

0CYMONTH

Last posted month (current calendar year)

Key Figures

The InfoCube currently includes the following general key figures:

InfoObject

Description

0POS_OCC

Number of Occupied Positions

0POS_FRE

Number of Unoccupied Positions

0POS_VAC

Number of Vacant Unoccupied Positions

0POSOCFTE

Occupied Positions FTE

0POSFRFTE

Unoccupied Positions FTE

0POSVCFTE

Vacant Unoccupied Positions FTE

0POS_OCCVAC

Number of Vacant Occupied Positions

0POSOVCFTE

Vacant Occupied Positions FTE

0POS_COUNT

Number of Positions

0POS_CNTFTE

Positions FTE

0POS_CTSPAN

Span of Control of a Position

InfoObject

Description

Formula/Restriction

0R_PAOS_001

Number of Positions with Chief Function

Key figure Number of Positions, restricted to those that are flagged as chief positions.

0R_PAOS_002

Number of Temporary Positions

Key figure Number of Positions, restricted to temporary positions.

Notes on InfoCube:

General

Staffing assignment specifies the percentage to which a position is occupied. If, for example, a person works in a position for 25% of their weekly working time, 10 of their 40 hours, for example, and the planned working time for the position is 20 hours, the position is 50% occupied.

Characteristics

The characteristic Age in Years (0AGE) is a calculated characteristic. It contains the employee’s age at the end of a period. You can define an age hierarchy according to the specific requirements of your enterprise, and then display the age structure of your enterprise, for example.

The age characteristic is calculated using update rules at the end of a period. The period depends on the InfoSource from which it is taken. For example, the end of the period can be at the end of a calendar day or month.

Attributes

Full-time positions or FTE (full-time equivalents) can be used as additional attributes of a position.

With the FTE, the planned working time for the position can be linked to the standard working time in the organizational unit that the position is assigned to (including the inheritance logic of the general working time in the organizational unit).

For example, if the standard working time is 40 hours a week, and the planned working time for the position is 20 hours a week, this represents an FTE of 0.5. If the planned working time is 40 hours, then the position has an FTE value of 1.

If there is no working time specified for the position, it has an FTE value of 1.

Restricted Key Figures

Restricted key figures are derived from InfoCube key figures by filtering one or more InfoCube characteristics. This results in the following restricted key figures:

  • Number of Positions with Chief Function (0R_PAOS_001)
  • Number of Temporary Positions (0R_PAOS_002)

Hierarchies

  • Hierarchy for the Age in Years characteristic

SAP delivers age in years hierarchies in a CSV file. However, you can also define hierarchies for the Age in Years characteristic (0AGE). You can determine intervals within the structure as required, for example, in five-year intervals (25 - 29 years, 30 - 34 years, etc.) Therefore, the age structure that you define yourself offers advantages over the fixed age structure of the Age Range characteristic (0AGE_RANGE).

For example, you can use the hierarchy to display the age structure of your enterprise as follows:

< 20 [ ] x < 20

20 - 24 [ ] 20 ? x ? 24

25 - 29 [ ] 25 ? x ? 29

30 - 34 [ ] 30 ? x ? 34

35 - 39 [ ] 35 ? x ? 39

If you want to upload the hierarchy using the CSV file provided by SAP, proceed as follows:

  1. In the Administrator Workbench, choose the Source system tab page.
  2. Place the cursor on the top Source systems node, and then use the right mouse button to choose Create source system.
  3. In the Select Source System Type dialog box, select the File system, manual metadata, data using file interface radio button.
  4. In the Create Source System dialog box, enter AGE_File in the Source system field, and Age in Years in the Name of source system field. Confirm your entries.
  5. Choose the InfoSources tab page.
  6. Place the cursor on the higher Master Data in Personnel Administration node, and then use the right mouse button to choose Create InfoSource.
  7. In the Create InfoSource: Select Type dialog box, select the Master data / texts / hierarchies radio button. Confirm your entry.
  8. In the Create InfoSource (Master Data) dialog box, enter 0AGE in the InfoObject field. Confirm your entry.
  9. Place the cursor on the lower Age in Years node, and then use the right mouse button to choose Assign source system.
  10. In the Master Data InfoSource: Assign Source System dialog box, enter AGE_File in the Source system field. Confirm your entry.
  11. On the Maintain Metadata screen, choose Create hier. (create hierarchy).
  12. In the Create Hierarchy - Name dialog box, enter AGE in the Hierarchy name field, Age in Years (Hierarchy) in the Long description field, and an X in the Sorted hierarchy and Interval fields. Confirm your entries.
  13. Choose Save hier. (save hierarchy), followed by Save and Close.
  14. Place the cursor again on the lower Age in Years (Hierarchy) node, and use the right mouse button to choose Create InfoPackage.
  15. In the Create InfoPackage dialog box, enter a description as required in the Long description field. Confirm your entry.
  16. On the Scheduler (Maintain InfoPackage) screen, choose the External data tab page.
  17. In the Load external data from group box, select the Application server radio button. In the File type (if control file is switched off) group box, select the CSV file radio button.
  18. In the File name field, enter AGE_D.CSV for German node texts and AGE_E.CSV for English node texts. Save your entries.

Update Rules

In the update rules, numerous fields are read from the master data tables at the end of the period (usually the last day of the month) and written to the InfoCube as characteristics. Therefore, you must ensure that master data is loaded and activated before the InfoSources.

Structures

If structures include references to periods of time, the periods of time are represented by text variables (&0T_CYEAR&, &0T_CQUAT&) in the structure and preview. The appropriate values (calendar years, calendar quarters) are generated automatically when the queries are executed.

Example:

In the Comparison Previous Year / Current Year structure (0QT_PARC_001), the &0T_CYEAR& text variable is used for the "previous year" and "current year". When the query is executed, the text variable is replaced by the appropriate calendar years, that is, "previous year" is replaced by "1998", for example, and "current year" by "1999".

In the 4-Quarter Comparison (0QT_PARC_008) and Average 4 Quarters (0QT_PARC_009) structures, the basis of the calculation starts with the last complete quarter because it has complete values. For example, if a query compares 4 quarters and is started in the second quarter of 1999, the values of the 4 previous quarters - 1/99, 4/98, 3/98, and 2/98 - are compared.