SAP Printing Guide (BC-CCM-PRN)

Implementation Considerations

The SAP Printing Guide describes the functions of the SAP Spool System. This system was designed to be used on various platforms. SAP provides its own spool service and a spool database so that users do not have to deal with operating system-specific issues.

The platform-independent SAP spool system is responsible for the output of forms and documents. The data to be printed is first temporarily stored (“spooled”), then formatted, and finally transferred to a host spool system to be output. You can control all of your output from the SAP system and do not need to arrange further processing in the host spool system.

The following are among the main tasks of the SAP spool system:

·        Processing and managing print requests

·        Administering output devices

·        Technical mapping of the output devices in the SAP system


Among other things, the SAP Printing Guide describes the following:

·        Print Process in General

An introduction for users and administrators, in which the print process from document to printout is explained in general.

The focus of the introductory sections is the Output Controller (transaction SP01), which can be used by both administrators and users to manage print requests.

·        Spool Access Authorizations

This section and its subsections describe the access authorizations required specifically for the spool system.

·        Possible Print Architectures and Print Methods

The various print architectures are described in this section and its subsections, that is, the different constellations of hardware and software components with the corresponding access methods: Each architecture also requires a specific print method, such as:

·         Local printing: The spool server (application server with a spool work process) and host spool system (operating system spooler) are on the same host.

·         Remote printing: The spool server and the host spool system are on different hosts.

·         Frontend printing: Print data are to be printed on the default printer of the user’s PC.

·         Printing using SAP GUI for HTML

·        Output Devices in the SAP Spool System

Output devices must be defined in the SAP system so that they can be addressed from the SAP system.

You do this using device definitions with which the devices are managed in the SAP system.

This link takes you to a description of these device definitions and their printer settings.

·        Spool Server

This section explains what a spool server is, how you define it, and what using logical servers and alternative servers involves.

·        Device Types for SAP Output Devices

Device types are explained in this section. A device type in the SAP system is the category of printer to be addressed. The information in the device type, such as font selection, page size, and character set selection is used to convert a document from the internal SAP format to a device-specific, printable data stream.

·        Connecting to an External Output Management System (OMS)

This section explains how you can connect the SAP spool system to an external Output Management System.

·        Maintaining the Spool Database

This link takes you to a section explaining how you maintain your spool database to ensure optimal performance.

·        TemSe Database Storage

This section and its subsections explain what TemSe is and how you can manage TemSe objects.

·        Analyzing Printing Problems

This link takes you to examples that will provide you with support in identifying and correcting errors.


For more information, see the SAP Service Marketplace under and the SAP Notes database (

Beginners can find basic information about printing in the introduction to the SAP system.