Status

Use

The Status function allows you to check whether an information structure has already been filled. Using this information, you can then fill or empty specific information structures. Furthermore, you can check the actual indexing as well as the retention of archive files.

Integration

You can branch from the entry screen of the Archive Information System as well as from the Archive Retrieval Configurator (choose Environment® Fill Information Structures) to the status screen.

Prerequisites

There must be at least one activated information structure for the archiving object.

Features

Status per Archive

This function provides a list of the available archiving sessions and the information structures assigned to them. You can see from the list for which archiving sessions the activated structures have been completely filled.

For more information on the data displayed, refer to Status per Archive.

Status per Info Structure

This function provides a list of the statuses of the activated information structures. From this, you can see whether an information structure has been completely filled with all archived data or data otherwise removed from the database. To see the information displayed in detail, see Status per Info Structure.

Checking Indexing

This function checks the actual indexing of an archive file, that is, it checks whether data has been passed from the source fields to the information structure. The affected archive files are marked accordingly.

You can call the Check Indexing function from the Extras menu.

Display File Residence

This function checks the residence of an archive file, that is, it checks whether a file is accessible by the Archive Administration. The affected archive files are marked accordingly. A file can only be used to fill an information structure if is accessible by the ADK. Otherwise direct access to the data object is only possible via the Archive Explorer.

You can call the File Residence function from the Extras menu.

Activities

  • You can use Fill Structures to fill information structures with data from the archive.
  • Use Empty Structures to delete the contents of information structures.

For more information, see Filling and Emptying Information Structures.

If you want to reload archives, read the relevant Notes.