Assigning a Person to a Position

When you create the Personnel Administration infotype 0001 (Organizational Assignment) for a person in Personnel Administration, a dialog box appears in which you assign the person to a position. The system always defaults to a staffing percentage of 100%. You can, however, change this percentage and assign a person to several positions up to a total of 100 %.

You can enter the position in infotype 0000 (Actions). In this case, when the event reaches infotype 0001, the Personnel Area and Personnel Subarea fields are completed with the values that you have appended to the position. In addition, the organizational assignment of the position (job, organizational unit, cost center) is displayed in infotype 0001 (Organizational assignment).

If you do not enter the position in infotype 0000, you can subsequently enter it in infotype 0001. If you do not enter a position or staff assignments with a staffing percentage of under 100%, a dialog box appears in which you can complete your entries.

The system reads the organizational integration of this position and saves it along with the position number in the corresponding fields in infotype 0001. If the data on the position changes in the period in which the position is occupied by a person, the system creates more than one version of infotype 0001, to guarantee that the assignments of the person are always saved correctly.

If the position has been assigned directly, or by using an organizational unit to a cost center that belongs to a controlling area to which the person has not been assigned, you cannot assign the person to this position. The system rejects any attempt to assign the person to this position, because the assignment must be unique.

If an infotype 1013 record (Employee group/subgroup) has already been created for the position, and the record contains data that is different from the data entered for the person, the system displays a message to inform you.

If you assign a person to a work center instead of to a position, the job field, organizational unit field, and so on, are not filled.

If the person is not assigned to a position or work center, infotype 0001 is given the standard position to draw attention to the absence of an assignment. The number of this default position can be found in the PLOGI PRELI entry in the (see the IMG under Global Settings ® Set up Integration with Personnel Administration.

If, in the case of a transfer, you delete your new entries, the previous position remains unchanged.