About the Mail Address Infotype (1032)


Infotype with which data for message transfer can be created.


The infotype contains details required for the electronic transmission of information, for example, user IDs. You maintain this data for various objects, for example

  • Organizational units
  • External employees
  • Companies

When something happens relating to a reservation – for example, if there is a cancellation – the system checks for all objects involved in the event (the participants, organizers, and so on) and sends notifications.

For Room Reservation Planning purposes, you might define this infotype for the organizational units designated as event organizers, companies, and external persons. However, Customizing allows you to determine the objects to which this infotype applies. Refer to the Personnel Management section of the Implementation Guide (IMG).


When creating this infotype, you must identify the:

  • Name of the electronic mail system used

(At present, the system supports only the SAP mail system.)

  • User ID of the employee responsible for coordinating mail communications in the organizational unit, or company, or work center
  • User ID of the external employee, or position holder
  • Owner or creator of the distribution list for the organizational unit, or company, or work center

If you are working with an external employee, or position, this information is not required.


This infotype is not usually set up in the Organizational Management component. There are, however, exceptions. If your company does not use a SAP mail system, you can use this infotype to store information about mail addresses, for positions, or work centers. However, in this case, the information is for reference purposes only. The system cannot do anything with the data.