Standard Profiles (Infotype 1016)

Definition

Infotype with which the following objects may be assigned authorization profiles defined by the system.

·        Organizational units

·        Jobs

·        Positions

·        Tasks (or standard tasks, if you have installed SAP Business Workflow)

Use

Authorization profiles control the functions/activities that the user can carry out in the system. An authorization profile is a list of authorizations that control access to different areas of the system. Authorities can also dictate the types of infotypes that users work with in the system. The authorities are valid across all system products. (Authority profiles are user-defined, at installation.)

For more information on authorization profiles, see BC - Users and Authorizations

Authorization profiles are assigned to individual users. If you use the Standard Profile, you do not have to assign authorization profiles to employees individually. Instead, the profile to which you have assigned organizational units, jobs, positions, or tasks is transferred automatically to employees that are related to the object concerned. You use report RHPROFIL0 (Generate Authorization Profiles) to make this assignment.

The Standard Profiles infotype also allows you to enter more than one authorization profile in a single infotype record.

 

To restrict the data that is displayed to a user who is working with organizational plans, use the infotype PD Profile.

Before you assign standard profiles, you should consider which object type is best suited to the assignment of authorization profiles.

For example, if authority profiles tend to be fairly standard for all workers in an organizational unit, then it may be most effective to apply profiles to organizational units. (Where exceptions occur for jobs or tasks, you can create additional profiles for them.) If, however, authorities vary by job or task, it may be best to apply profiles to the jobs or tasks concerned.

 

It is important to note that the profile assigned to a task does not cancel out the profile assigned to a position, or job, or organizational unit. One infotype record does not override another. Rather, all profiles that are applied to an object directly or indirectly are considered valid.

Assigning Profiles to Different Organizational Objects

If you assign profiles to

Then

Individual tasks

The assignment is automatically passed on to the related positions and jobs. You can add supplementary authorizations to the jobs and positions, if required.

Jobs and positions

You can identify any special (specific) authorities to tasks, if required.

Organizational units

All jobs and positions assigned to the organizational units receive the same authorizations (and employees, if integration with PA master data is active).