Work Schedule (Infotype 1011)

Definition

Infotype with which you can define work schedules for organizational units, positions, or work centers.

Use

You define planned working times for your organizational units, positions, or work centers in order to store the projected volume of work per object. If a position is to be reoccupied, you can, for example, compare the planned working time stored for the position with the planned working time stored for the employee. In this way, you can avoid unwanted inconsistencies. If you implement the Personnel Time Management component, you can find more information about planned working time in SAP Library under Human Resources ® Personnel Time Management ® Time Data Recording and Administration ® Time Management Infotypes ® Time Management Master Data ® Planned Working Time (Infotype 0007)

·        If you want to create an enterprise-wide planned working time, you can do so in Customizing. For more information, see the Implementation Guide (IMG) for Personnel Management under Organizational Management ®Integration -> Infotype Settings ® Working Time -> Maintain Rule Values. We recommend, however, that rather than creating a working time for the whole enterprise, you create a record for infotype 1011 for the root organizational unit and allow the value to be passed down the hierarchy.

·        If you have various working times in your enterprise, create records for infotype 1011 for your organizational objects as you require.

Ў        You can also use the planned working time stored in Customizing as a default value. In Customizing you can also specify which entry fields you can maintain with daily, weekly, monthly, or annual values. For more information, see the Personnel Management Implementation Guide (IMG) under Organizational Management ® Infotype Settings ® Working Time ® Maintain Rule Values.

Ў        To save time, you can also define work schedule groups as subtypes of infotype 1011. These can be created for organizational units. As long as positions are assigned to employee groups/subgroups (Infotype 1013), you can group them into work schedule groups and allocate them a working time together. For more information, see the Personnel Management Implementation Guide (IMG) under Organizational Management ® Infotype Settings ® Working Time ® Maintain Working Time Groups.

In these cases, positions inherit planned working times as follows:

·        A record for infotype 1011 exists for a position: that work schedule applies.

·        There is neither a record for infotype 1011 nor a record for infotype 1013 for a position: the position inherits the next working time flagged as “general” from a superior organizational unit. If there is no corresponding infotype record, the working time stored in Customizing is used.

·        No record for infotype 1011 exists for a position; it is assigned to a combination of employee group and subgroup via infotype 1013. This group is not assigned to a work schedule group: the position inherits, as far as possible, the working time of the ALL subtype or the working time flagged as “general” for the directly superior organizational unit. If neither of these exists, the position inherits the working time from the next highest organizational unit. If none of these working times is found in the whole organizational structure, the working time stored in Customizing is used.

·        No record for infotype 1011 exists for a position; it is assigned to a combination of employee group and subgroup via infotype 1013. This group is assigned to a work schedule group: The position inherits, as far as possible, the working time of the subtype (work schedule group) or the working time flagged as “general” for the directly superior organizational unit. If neither of these exists, the position inherits the working time from the next highest organizational unit. If none of these working times is found in the whole organizational structure, the working time stored in Customizing is used.

If the inherited working time does not cover the entire object period of the position, the position continues to inherit working times until the whole object period is covered.

In these cases, work centers inherit planned working times as follows:

·        A record for infotype 1011 exists for a work center: this work schedule applies.

·        No record for infotype 1011 exists for a work center. The work center is related to a position for which a record for infotype 1011 does exist: the work center inherits the position’s working time.

·        No record for infotype 1011 exists for a work center. The work center is related to a position for which a record for infotype 1011 does not exist: the work center inherits a working time in the same way as a position.

You can maintain this infotype in Simple Maintenance or in Detail Maintenance.

You can report on working times using the report RHXSBES0 or RHSBES00 (Staff Assignments). The report shows work schedules of organizational units, and possibly positions, and employees, depending on the options you select. (If integration is active with Personnel Administration, the report also shows absentee statistics, as well as other personnel data, as long as you have the authorization required.)

Structure

A complete record for infotype 1011 includes the following entries:

·        the value you entered in the maintainable field

·        based on this, the values calculated by the system for the non-maintainable fields

·        a percentage that specifies the relationship between the value you entered and the default value stored.

A complete record for infotype 1011 for an organizational unit also includes the following:

·        a subtype key, in other words the work schedule group

·        whether the working time entered for this infotype is to act as a general working time for subordinate objects

If there is more than one work schedule group (subtype) in the organizational unit, then there might be multiple infotype records for a single unit.

Integration

If you have activated integration between Organizational Management and Personnel Administration in Customizing, when a position is to be newly occupied, the planned working time entered for the position in infotype 1011 is compared to the planned working time for the employee stored in infotype 0007. The work schedule check must also be activated for the relationship A/B 008 (Holder). For more information, see the Personnel Management Implementation Guide (IMG) under Organizational Management ® Basic Settings ® Data Model Enhancement ® Relationship Maintenance ® Maintain Relationships.

If your company uses Personnel Cost Planning, the system can use the work schedule information, together with the information stored in the Cost Planning infotype 1015, to perform calculations. For more information, see SAP Library under Human Resources ® Personnel Management ® Compensation Management ® Personnel Cost Planning.

In the Organizational Management component, work schedules are for reference purposes. They are not used to calculate payroll, for example.

You can create more complex work schedules using the Workforce Planning component.