Participant List

Procedure

Adding Participants

  1. In the detail screen of an appointment, choose the Participant List tab page.
  2. Enter the participants. You can enter individual users or addresses as well as distribution lists and organizational units.
  3. Maintain the following attributes for each participant:
    • Attendance

A participant either must attend the appointment (required participant), may attend (optional participant), or only receives the appointment for their information (no participant).

    • Reply

This field can either be changed manually by the organizer or the participants or it is updated automatically by the participant's mail. Participants can change their own status even if the appointment can otherwise only be changed by the organizer.

    • Mail

This field indicates whether the participant is to be informed by mail about the appointment. The participant's reply then automatically updates their participant status (provided that their mail system supports this function).

Note that appointment invitations for periodic appointments only refer to changes made to the whole appointment or to the removal of the whole appointment. Changes made to an individual instance of the periodic appointment or the addition of an individual instance are not included. The same applies when calendars for which you have maintenance authorization are updated automatically.

  1. Choose and proceed as described in Creating and Maintaining Appointments.

Deleting Participants

  1. In the detail screen of an appointment, choose the Participant List tab page.
  2. Select the participants that you want to delete.
  3. Choose .
  4. Choose .