General Settings

Use

In general settings, specify which time period is to be used for synchronization.

Activities

Choose Extras ® Options and on the tab page SAP calendar, choose Settings.

Microsoft Outlook is set as the comparison calendar on the tab page General. To set the period during which the appointments are compared during synchronization, choose one of the following functions:

Function
Description
Condition

All in the next <number> <unit>

or

All in the last <number> <unit>

All appointments that exist in the specified time period are synchronized.

Both entries are 2 days. During a synchronization on 17.10.1998 all appointments from 15.10.98 to 19.10.1998 are synchronized.

Select the option all in the next, if the users work regularly with the calendar online.

You only need the additional option in the last if the users require all past appointments to be documented in both calendars.

It is best not to specify too long a time period, because all the existing appointments in the time period are compared each time. If the users use their calendars every day, the entry All in the next 2 days is sufficient

All in the future

All appointments that exist as of the current point in time are synchronized.

Only select this option if this is the first time a synchronization has been performed or if users work with the calendar very little.

All

All existing appointments are synchronized.

Only select this option if this is the first time a synchronization has been performed and the users require past appointments to be documented in both calendars, or if appointments stored in the SAP system are to be deleted in Microsoft Outlook.

You can also set whether it is possible to interrupt the synchronization process manually.