Working with the Appointment Calendar

Use

In the appointment calendar, you can display and maintain your own appointments and the appointments of other employees.

Note that appointments that were not created from the SAP appointment calendar interface but rather from another (SAP) application may not be able to be processed with all functions.

Prerequisites

The authorizations required to work with the appointment calendar are contained in the role SAP_BC_SRV_USER. Administrators should assign this role to all users.

To display and maintain the appointments of other employees, you require display authorization or substitute authorization for their appointment calendar. Users can maintain these authorizations themselves. For more information, see Substitutes and Display Authorizations.

Activities

Calling the Appointment Calendar

To call your calendar, choose Workplace ® Appointment Calendar (transaction SSC1).

You receive a calendar info when you log on to the SAP system on the days for which appointments have been arranged in your calendar. You can go directly to your appointment calendar by choosing  .

To call the calendar of an employee or a group of employees (in a department, for example), proceed as described in Displaying the Appointments of Other Users.

Displaying and Maintaining Appointments

Whilst an appointment calendar is being processed, it remains open for display and maintenance by other users. This ensures at all times that the appointments of all users can be considered when appointments are being planned within your company. Whilst an appointment is being changed by a user, other users can only display the appointment. Choose  to see the appointment changes that were made by other users whilst you were displaying an appointment calendar.

After you have called a calendar, you go to change mode if it is your own calendar or a calendar that you are authorized to maintain. You go to display mode in all other calendars. For more information, see Displaying and Maintaining Appointments.

In addition to appointments maintained in the SAP system, appointments that have been maintained and then published in other calendars are also displayed. Only time-related information is displayed for these appointments.

More Functions

For information on planning appointments in different time zones, see Time Zone-Related Appointment Planning.

You can publish your appointment data in order to make your appointments available for searches for free times outside the SAP system. For more information, see Calendar Settings.

You can also maintain your appointment calendar from other user interfaces, for example, a Web browser or Microsoft Outlook. For more information, see The Appointment Calendar in the Internet and Calendar Integration.