Substitutes and Display Authorizations


You can use access authorizations to define which users can access your appointment calendar with which functions. For example, you can allow all users to display your appointment calendar with the times of the entered appointments as well as the details about public appointments. Furthermore, you can specify substitutes who are also allowed to maintain your appointments.


You can set the following access authorizations:

  • General display authorization

This enables all users to display your appointment calendar with all the entered appointments. The title and description of private and secret appointments are not displayed. This authorization is assigned by default for every appointment calendar but can be withdrawn at any time.

It is recommended that you do not change this setting as it enables other employees in your company to take your appointments into consideration when they are planning appointments.

  • Substitute authorization

You can create substitutes and assign them specific display authorizations or maintenance authorizations relating to the visibilities public and private. Secret appointments can only be maintained by you.

It is advisable to assign the person responsible for the coordination of appointments for a department or work group a substitute authorization that allows them to maintain public and, if necessary, private appointments.


To change the display authorization for your calendar or to maintain a substitute, proceed as described in Maintaining Access Authorizations.

Access authorizations can also be maintained centrally by administrators.