Microsoft Outlook Integration (Inbox, Calendar and Tasks)

Technical data

Type of application


Technical name


Supported as of Release


Contained in the following role

Basic role for all employees



You can use this MiniApp to display and process your Microsoft Outlook mail inbox, calendar and task list. You can use pushbuttons to switch between the folders, create new mails, appointments and tasks, as well as call Find and Address Book functions. Microsoft Outlook user interfaces are used for display.


The MiniApp displays user-specific data, which is located on a Microsoft Exchange Server. It is based on the ActiveX component Microsoft Outlook View Control. The control uses the Microsoft Outlook that is located on the user’s PC.


Microsoft Outlook 98 or 2000 must be installed on the user’s PC. Microsoft Outlook 97 cannot be used.


Downloading the MiniApps

If you are not using SAP Technology Release 6.10, you can download the MiniApps from the SAP Service Marketplace. The MiniApps are available there in the SAP Download Area (alias ocs-download) under Download Workplace Packages.

To integrate the downloaded MiniApps into your Workplace, proceed as follows:

  1. Unpack the ZIP file.
  2. Copy the following files into the specified directories of the ITS:

If the directories do not exist, create them.







Downloading the ActiveX Component

  1. Download the Microsoft Team Folder Kit from and unpack it. This kit contains the ActiveX component Microsoft Outlook View Control.
  2. Copy the file from the Microsoft Team Folder Kit into the specified directory of the ITS:





Assigning the MiniApps to Roles

Assign the MiniApp to the roles in which it is to be used. To do this, proceed as follows:

  1. Call the transaction PFCG in the Workplace Server system.
  2. Specify the role to which you want to assign the MiniApp.
  3. Choose Change.
  4. On the MiniApps tab page, specify the URL of the MiniApp:


  5. Choose Save.

Other Settings

You can adapt the MiniApp so that it meets your requirements in the service file BW10.SRVC. The parameters are inactive as standard. If you use a language other than English, you must make settings here.




Indicator denoting that the Outlook folders are to be selected on the basis of Outlook Folder_ID and user names.

In this case, the root folders for incoming mails, appointments and tasks are displayed for the user in question irrespective of the actual names of the folders. The folders are hence selected irrespective of language. If the indicator if not set, only the inbox is displayed in languages other than English.

Each user’s Workplace user name must be recognized as an alias on the mail server (for example as an NT user name), if this function is to be used.

You cannot use the function with Outlook 98.


Indicator denoting that only the inbox is to be displayed and that the pushbuttons for switching between the Outlook folders are to be hidden.

Set this indicator if switching between different folders does not work (because you do not use Outlook in English and have not set the parameter USERNAME). If this parameter is set, the pushbuttons for creating appointments and tasks are hidden.


Indicator denoting that the pushbuttons for creating mails, appointments and tasks are to be hidden.


Indicator denoting that the pushbutton for searching for mails is to be hidden.


Indicator denoting that the pushbutton for opening the Address Book is to be hidden.