Microsoft Outlook Integration (Inbox, Calendar or Tasks)

Technical data

Type of application

MiniApp

Technical name

BW04, BW05, BW06

Supported as of Release

46D

Contained in the following role

Basic role for all employees

SAP_WPS_EMPLOYEE

Features

You can use these MiniApps to display and process your Microsoft Outlook mail inbox, calendar and task list. Microsoft Outlook user interfaces are used for display.

Integration

The MiniApp displays user-specific data, which is located on a Microsoft Exchange Server. It is based on the ActiveX component Microsoft Outlook View Control. The control uses the Microsoft Outlook that is located on the user’s PC.

Prerequisites

Microsoft Outlook 98 or 2000 must be installed on the user’s PC. Microsoft Outlook 97 cannot be used.

Procedure

Downloading the MiniApps

If you are not using SAP Technology Release 6.10, you can download the MiniApps from the SAP Service Marketplace. The MiniApps are available there in the SAP Download Area (alias ocs-download) under Download mySAP.com Workplace Packages.

To integrate the downloaded MiniApps into your mySAP.com Workplace, proceed as follows:

  1. Unpack the ZIP file.
  2. Copy the following files into the specified directories of the ITS:

If the directories do not exist, create them.

File

Directory

BW04.SRVC

BW05.SRVC

BW06.SRVC

SERVICES

BW04_START.HTML

TEMPLATES\BW04\99

BW05_START.HTML

TEMPLATES\BW05\99

BW06_START.HTML

TEMPLATES\BW06\99

Downloading the ActiveX Component

  1. Download the Microsoft Team Folder Kit from http://www.microsoft.com/exchange/TFOverview.htm and unpack it. This kit contains the ActiveX component Microsoft Outlook View Control.
  2. Copy the file Outlctlx.cab from the Microsoft Team Folder Kit into the specified directory of the ITS:

File

Directory

OUTLCTLX.CAB

MIMES\BW04\99

MIMES\BW05\99

MIMES\BW06\99

Assigning the MiniApps to Roles

Assign the MiniApp to the roles in which it is to be used. To do this, proceed as follows:

  1. Call the transaction PFCG in the Workplace Server system.
  2. Specify the role to which you want to assign the MiniApp.
  3. Choose Change.
  4. On the MiniApps tab page, specify the URLs of the MiniApps that you want to use:

    <web_protcl>://<web_server>/<web_path_prefix>/BW04/!?~client=<client>&~language=<language>

    <web_protcl>://<web_server>/<web_path_prefix>/BW05/!?~client=<client>&~language=<language>

    <web_protcl>://<web_server>/<web_path_prefix>/BW06/!?~client=<client>&~language=<language>

  5. Choose Save.

Other Settings

Each of the HTML files supplied (BW04_START.HTML, BW05_START.HTML and BW06_START.HTML) contains an object tag with several parameters. You must change some of the parameters to adapt the MiniApps so that they meet your requirements (language, for example):

Parameter

Description

Example

FOLDER

Name of the Outlook folder to be displayed in the MiniApp.

The name must be exactly the same as the name of the relevant Outlook folder (including capitalization). The English standard version is preset, meaning that you have to change the names if you use another language. Other Outlook folders (such as Contacts or Notes) can also be set.

Calendar

VIEW

Name of the view in which the Outlook folder is to be displayed.

Choose one of the views offered by Microsoft Outlook for the relevant folder.

Week