Centralized Profit Center Accounting

Use

Central Profit Center Accounting is one of two distribution methods which you can select for profit center data. In a distributed, but integrated SAP R/3 installation, you use the distribution methods to determine which systems communicate with each other and which message types are distributed.

In a distributed environment, where various SAP systems are connected by Application Link Enabling (ALE), the transaction data from Profit Center Accounting can be brought together in a central Profit Center Accounting system. Profit Center Accounting runs on all systems and therefore makes it possible to perform profit center analyses on the locally posted data. One of the distributed systems takes over central Profit Center Accounting and receives the totals records from the local systems. This makes it possible in the central system to report on profit center data from all other systems.

In this scenario, transaction data is only transferred from the local systems to the central controlling system.

Prerequisites

For Profit Center Accounting to be used in the local systems, the profit center master data has to be made available in all systems. This data includes the profit center master records and, where available, the profit center groups and account groups. Responsibility for master data maintenance lies with a central controlling system, the logical system of the controlling area, or with a separate central master data maintenance system. The data is distributed from here to all affected decentralized systems.

The assignments of profit centers to the original objects must be complete in all systems. This makes it no longer necessary for you to assign profit center postings manually to profit centers. The system automatically transfers the data to the local Profit Center Accounting system when it is posted to the original object. If the master data for these objects was also created in the central system and then distributed, the assignments were also distributed. Otherwise you need to make the assignments manually in the local systems. You can obtain a list of missing assignments using the Assignment Monitor in the Profit Center Accounting application menu.

Features

  • The actual postings in the local system are reproduced in the profit centers. After period-end closing, the system transfers all local totals records to the central controlling system.

You can either transfer balance sheet items locally at the end of the period before the profit center rollup is carried out, or directly in the central controlling system. Payables and receivables are an exception, however. They can only be transferred in the central controlling system.

  • Profit centers can only be planned manually in the central controlling system.

When you transfer plan data from other applications, you do this in the system where that data was originally created.

Data from all local systems is then transferred to the central controlling system on a monthly basis, where it can be analyzed and, where necessary, amended.

  • Normally, you carry out the assessment and distribution for plan data and actual data in the central controlling system following monthly transfer of data. However, it is also possible to assess and distribute locally posted data in the decentralized systems.

If you carry out assessment/distribution in the local system, you must be absolutely sure that this has not already been done in the central controlling system or is to be done here at a later time.

Distribution of functions in the central R/3 system and the local R/3 systems.