Executing a Report

Prerequisites

To display or analyze information from the database, you execute a report. Some reports are linked directly to tasks in the SAP System, and can be executed from one of the menus on the screen you are working with.

Reports that are directly linked to your task sometimes use the data already entered on your screen as selection criteria. This means you do not have to enter selection criteria when the report is executed.

Procedure

Accessing Reports in the SAP Easy Access Workplace Menu

To access the reports used most frequently in the SAP System, go to the SAP standard menu, and choose Information Systems. In this directory, the reports are grouped by application:

Alternatively, you can access the reports belonging to a particular application by choosing the relevant application from the SAP standard menu, and choosing Information System, as shown in the example below:

Not all applications have this menu option.

Executing a Report in Your Task

To execute a report in your task:

  1. Navigate to the function that corresponds to the report you want to execute, and choose that function. For example, to display a report of purchase orders issued to particular vendors, you would go to the Purchasing menu, and choose Purchase order ® List displays ® By vendor.
  2. If no additional selection criteria are required, the system executes the report and displays the resulting list.
  3. If additional selection criteria are required, the system displays the selection criteria screen. For more information, see Selection Criteria.

Accessing Tool-Based Reports

ABAP Query

To execute a report using the ABAP Query, choose Information Systems ® Ad Hoc Reports ® ABAP Query.

QuickViewer

To execute a report using the QuickViewer, go to the menu bar of the SAP Easy Access initial screen, and choose System ® Services ® QuickViewer.

You can also start QuickViewer reports by using the ABAP Query.

Report Painter and Report Writer

To access the Report Painter and Report Writer, choose Information Systems ® Ad Hoc Reports ® Report Painter ® Report Writer ® Report group ® Execute.

Executing All Other Reports

If a report is not available directly from the task you are working in, you can execute it by starting the Reporting function.

  1. From the menu bar of the SAP Easy Access initial screen, choose System ® Services ® Reporting.

    The report selection screen appears:

  2. In the Program field, enter the report name. If you do not know the name, see Finding the Name of a Report You Want to Execute.
  3. Choose Execute.

The system displays the selection criteria screen. An example is shown here:

  1. Enter the selection criteria.

To enter your selection criteria using a variant, you can choose a variant from the dropdown list of possible entries. This list only contains entries if variants were created earlier. For more information on variants, see Report Variants.

  1. To start the report, choose Program ® Execute.

The system executes the report and displays the resulting list.

If you receive the message No data exists, recheck your selection criteria, including the From/To Date.

Additional Information

Selection Criteria

Displaying Available Report Variants